1.Risk Classification:

Note: Unregistered establishments shall be inspected compulsorily.

2.Inspection Procedure

• Identification of Establishments: the establishments which are to be inspected would be identified using the random computerized risk assessment
• Inspection byJoint Team:
  • Inspection will be carried out by a joint team of inspectors.
  • The inspecting team will consist of minimum 2 inspectors and one of the following officers, Assistant Labour Commissioner, Labour Enforcement Officer, Assistant Director Factory as per their availability.
• Inspection report in 48 hours:
  • The inspection report would be uploaded / submitted by the inspecting team on the departmental portal with a unique number.
  • The unique number will be used by the units / establishments / factories to view and download the inspection report within 48 hours from their web portal account.
• Non-Compliance Notice
  • The department may issue a notice to units / establishments / factories to rectify defects / deviations / non-compliance observed as part of inspection.
  • The establishment to do the necessary / appropriate compliance within 15 days and inform the Labour Department about the same after uploading the compliance report.
• Final Action
  • Acceptance of compliance report / initiation of proceedings.

3. Checklist :

Basic Information of the Factory

• Name and Address of factory
• Category of the factory (whether MAH/Hazardous/Non-hazardous)
• Main Products & Manufacturing process
• Name & Designation of Inspecting Officer/Officers with office address
• Date & time of Present Inspection
• Date of Last Inspection
• Name and address (including email ID and Mobile no.) of:
  • Occupier
  • Manager
  • Name & Designation of the person/In-charge available at the time of inspection

• Employment	Men	Women	Young person	Total
  Max. Number of persons employed on any day during the preceding twelve months with date.
  1. Number of workers employed on the date of inspection 2. Number of workers present on the date of inspection

• Sanctioned load/power
• Manufacturing process (with product name)

• Provision for all Factories (Non-Hazardous/Hazardous/MAH) (PART-I)

  1. Registration :

  • Is the factory registered under section-6 of the Factories Act. (Rule-6 to 14-D)
  • If Yes, whether:
    • license has been obtained (Give license number)
    • license has been duly renewed (Rules-9)
    • any amendment of license necessary as a result of increase in the number of workers or power (Rules-8)
    • Exempted from any provisions of the Act. If so, specify the duration of such exemption.
    • Is Sign-board, with conspicuous letters written in white or luminous paint or any colour, at the main entrance of the Factory Name, License No., Address, Name Occupier and Name of the Manager has been displayed? (Rule-7-A)

  2. Hours of workers:

  • What working hours are in forces (Section-51, 52, 54, 55, 56)
  • Engaged in production:

  	Men From - To	Women From - To	Young person From - To
  1st Shift
  2nd Shift
  3rd Shift
  General Shift
  Office Staff

  • Are the working hours approved by the I.F.? (Section-61)
  • Are provisions regarding working hours complied with?
• 3. Intervals for rest :

  What are the periods for rest?	Duration
  1st Shift	from...............to	from.................to	hours
  2nd Shift	from...............to	from.................to	hours
  3rd Shift	from...............to	from.................to	hours
  General	from...............to	from.................to	hours
  Office Staff (Section-55)	from...............to	from.................to	hours

• 4. Abstract of Act/Rules :
  

  Are abstracts of the Act and Rules displayed at a conspicuous place and maintained in clear and legible conditions? (Section-108, Rule-118)

• 5. Weekly Rest
  
  Which day of week is observed as holiday? (Section-52)
• 6. Substituted Holiday:
  Is any person employed on weekly holiday? If So,
  • Was a substituted holiday given?
  • Was a notice thereof delivered to the inspector in time? (Section-52)
• 7. Compensatory Holidays :
  If the register of compensatory holidays maintained in the prescribed Form No. 12 and entries in respect of each worker correctly made therein? (Section-53)
• 8. Overtime :
  Is overtime taken according to section-64 and Rules made thereunder? If yes:
  • Is overtime register maintained on Form No. 10? (Section-59/rule-76)
  • Is overtime paid at double rate? (Section-59)
• 9. Notice of period of work :
  • Is the notice of periods of work of adult workers displayed in the prescribed Form No.11 and correctly maintained? (Section-61, Rule-77)
  • Has there been any change in the periods of work? If so, was it notified to the Inspector? {Section-61, Sub-section(10)}
  • Is the register of adult workers maintained in the prescribed Form No. 12? {Section-62, Sub-section(1)}
  • Are adult workers employed in accordance with the notice of periods of work and entries made in the register of adult workers? (Section-63)
• 10. Admission to Employment

   

  Are children of below 14 years of age employed? (Section-67)

   

• 11. Children and adolescents :

  If children and adolescents are employed? (Section-67)

  • Is medical certificate obtained from Certifying Surgeon in respect of each child or adolescents and is it in the custody of the manager? (Section-69)
  • Is every child or adolescent in possession of token? (Section-68)
  • Is noticed of periods of work for child workers maintained and displayed? (Section-72)
  • Is the register of child workers maintained in the prescribed form? (Section-73)
  • Are children employed in accordance with notice of periods of work and entries made in the register of child workers? (Section-74)
• 12. Leave with wages :

  Are annual leave with wages allowed in accordance with the provisions of Chapter-VIII and has the necessary record been maintained? (Section-79, Rule-102, 103)

• 13. Washing Facilities :
  

  Are adequate and suitable facilities for washing and bathing provided separatelyfor the use of male and female workers? (Section-42, Rule-64)

• 14. Medical :
  • Are the desired number of first-aid boxes or cupboard (with necessary contents therein) maintained? (Section-45, Rule-66)
  • Is an ambulance room or dispensary maintained and is it under the charge of qualified persons? (for factories employing 500 or more workers) (Section-45(4), Rule-67)
  • Is it in the charge of registered medical practioner and assisted by at least one qualified nurse.
• 15. Canteen :
  Is the factory required to maintain a Canteen? If yes, is it functioning in accordance with the prescribed rules? (Section-46, Rule-69)
• 16. Rest Room :
  Is the factory required to maintain a separate rest room(s) and lunch- room? If yes, are these provided? (Section47, Rule-69)
• 17. Creche for children :
  If employing more than thirty women workers, is there any room (crèche) for children and is it properly equipped? (Section-48, Rule-70)
• 18. Hours of Work of Women :
  
  Are women made to work between 7 p.m. and 6 a.m.? (Section-66)
• 19. Welfare Officer :
  • Dose the factory employ a Welfare Officer? (if provision applicable) (Section-49, Rules U.P. Factories Welfare Officer’s Rule, 1955)
  • Safety Officer Does the factory employ Safety. Officer? (Section - 40 - B. The U.P. Factories (Safety Officers Rules, 1984)
• 20. Health & Hygiene, Cleanliness :
  1. Are all the floors and benches of workrooms, staircases and passages swept daily? (Section - 1 (a))
  2. is the floor of every work room washed at least once every week with disinfectants or is it cleaned by some other effective methods? (Section-11 (1) (b)
  3. (Have proper arrangements been made for drainage (in case water) accumulates in the course of the manufacturing process?) (Section-11 (1) (c)
  4. Ventilation and Temperature
     Have effective and suitable provision been made for adequate ventilation and control of temperature? (Section - 13, Rule - 19) Are there arrangements to effectively contain and remove dust and fumes? (Section - 14)
  5. Artificial Humidification
     Are provisions complied with in respect of artificial humidification in any room of a cotton - spinning or weaving factory? (Section - 15, Rules - 20 to 30)
  6. Overcrowding
     Have 500 (350) cubic feet of space been provided for each worker in every workroom? (Section - 16)
  7. Lighting
     Is lighting sufficient and suitable? Does it form a glare or shadow to cause eye - strain or risk of accident to any worker? (Section - 17. Rules 31 to 35)
  8. Drinking Water
     Is provision for the supply of wholesome drinking water made in accordance with the prescribed scale? (Section - 18. Rules - 36 to 40)
  9. Latrines and Urinals
     
     • Are latrines and urinals provided according to the prescribed scale? (Section - 19, Rule - 41)
     • Are there separate latrines for males and females? (Rule - 44)
     • Do the design, situation etc. of latrines and urinals conform to public health requirements? (Rule - 42 and Rule - 46)
     • Are these maintained in clean and sanitary conditions? (Section - 19 (d)
     • Painting
       Is white washing of color washing carried out at prescribed intervals? (Section - 19, Rule - 48)
  10. Spittoons
      Is there a sufficient number of spittoons at convenient place? Are they cleaned and disinfected regularly? (Section - 20. Rule - 51)
• 21. Building :
  1. Has permission been obtained to build or extend the building? If so. has construction been carried out according to the plans approved by the Director of Factories / Dy. Director of Factories / Asstt. Director of Factories, and also have any alterations been made or has machinery layout changed since last approval granted? (Section - 6, Rules - 3 and 4)
  2. Is the factory building or part thereof, machinery or plant therein a condition dangerous to human life or safety? (Section - 39, Section - 40)
  3. Does such use involve imminent danger to human life or safety?
  4. Should any order, in writing, be issued for drawings. specification etc. to ascertain safety aspects?
  5. Should any tests be carried out to determine the strength of quality or any specified part? Orders to be issued on gravity of the situation. (Section - 39)
  6. Are floors, stairs and means of access of sound construction and properly maintained? (Section - 32)
  7. Are pits, sumps, openings in floors etc. security - covered or fenced? (Section - 33)
• 22. Precautions in Case of Fire :
  1. Are the buildings and plants so laid out and roads, passageways etc. so maintained to permit unobstructed access for fire lighting? (Section - 38. Rule - 61)
  2. Is the quantity to stored flammable liquid in any work room minimum? (Section - 38, Rule-61)
  3. Are the fire risks classified according to class of fire as prescribed in rules? (Section - 38, Rule - 61)
  4. Are the means of escape in case of fire / emergency exit / fire exit, us prescribed in rules? (Section - 38, Rule - 61)
  5. Is the Emergency exit / Fire exit made of fire resisting materials? (Section - 38. Rule - 61)
  6. Does the number of first - aid firefighting equipment confirms to prescribed provisions? Have different types of fire fighting equipments been provided for different classification of fires? (Section - 38, Rule - 61)
  7. How many numbers of different types of fire fighting equipments have been provided? serial numbers? (Section 38, Rule - 61)
  8. Are the fire fighting equipments periodically tested by properly trained persons, kept charged and records maintained? (Section - 38. Rule - 61)
  9. Are the workers trained in the use of first aid firefighting equipment? (Sect ion - 38, Rule)
  10. Are the fire fighting drills being conducted? If yes, what is the periodicity? (Section - 38, Rule
  11. Is there adequate provisions of water supply for firefighting provided and maintained? Are hazardous areas taken into consideration for provisions of fire fighting? (Section - 38, Rule-61)
  12. Have notices prohibiting smoking and use of naked lights in specific areas been displayed? (Section - 38, Rule - 61)
• 23. Fencing :
  
  • Are the following securely fined?
    • every moving part of prime mover.
    • head - race and tail - race of water wheel and water turbine :
    • part of every stock - bar projecting beyond the head stock of a lathe :
    • part of electric generator. motor or rotary converter or transmission machinery and dangerous part of any machinery where any person may come into contact with it.
  • Are the set screw, bolt and key on any revolving shaft, spindle wheel or pinion and all types of gears, etc, in motion guarded?
  • Is there any machinery installed which is covered by special rules under section - 21
• 24. Work on or Near Machinery in Motion :
  
  • it is necessary to examine any part of machinery while in motion. Is it done by a specially trained adult male worker wearing light fitting clothing?
  • is any woman on child / adolescent allowed to clean, lubricate or adjust any machiner in motion? (Section - 22)
• 25. Employment of Young Persons on Dangerous Machines :
  
  • Is any young person employed on dangerous machines? (Power press other then hydraulic press. milling machine used in a metal trades, guillotine machine. circular saw and plate printing machine)
  • If yes, has he received sufficient training or is he under adequate supervision? (Section - 23, Rule-54)
• 26. Devices for Cutting off Power :
  • Are suitable devices provided and maintained in every room for cutting off power in emergencies?(in respect of factories in operation before commencement of Act, provisions applicable to workrooms in which electricity is used as power)
  • in Are driving belts, when not in use, allowed to rest or ride upon shafting in motion? (Section - 24)
• 27. Self - acting Machine :
  • Is any traversing part of self acting machine (planers, shapers. etc.) coming within 18 inches of a fixed structure which is not part of the machine?
  • Has the Chief Inspector given any permission waiving the above provision? (Section-25)
• 28. Casing of New Machinery :
  
  • Are provisions for casing of power-driven machinery satisfied? (Applicable for new machinery installed after commecement of the Act)
  • If not, given the name of manufacture or lessor. (Section-26)
• 29. Employment of Women and Children Near Cotton-openers (Cotton pressing) :
  
  Are women or children employed where cotton-openers are at work without satisfying the requisite conditions? (Section-27)
• 30. Hoists and Lifts :
  
  • Are all parts of hoists/lifts of good mechanical construction, sound material and of adequate strength and properly maintained?
  • Are they thoroughly examined by a competent person at least once every six months and particulars of examinations maintained in a refister?
  • Is safe working load marked? Is it exceeded?
  • Is cage of carrying persons fitted with a gate on each side form which access is afforded to a lending?
  • Is the interlocking device for securing gate against opening (Other than at landing place) fitted and in working order? Can the cage move if the gate in not closed?
  • If hoist/lift is installed after commencement of Act, have additional requirements been complied with?
  • Has the CIF permitted its use under certain conditions? If so, please check. (Section-28, Rule-55)
• 31. Cranes and other Lifting Machinery and Tackles, Ropes, etc. :
  
  • Is the test certificate from competent person available?
  • Is the equipment thoroughly examined at least once every 12 months?
  • Is safe working load marked? Is safe working load exceeded?
  • Are chains and lifting tackles heat treated periodically as prescribed?
  • Has this been ensured that the crane does not approach within 20 feet of the place where any person is employed/working or where he is liable to be struck by the crane?
  • Are all parts of good construction, sound material, and adequate strength, and free from defects?
  • Is crane driver/singnaler trained and of 18 years or above of age? { Section-29, Rule-55-A(8)}
• 32. Revolving Machinery :
  
  • Are notices regarding maximum safe peripheral speed of grind stone or abrasive wheel, etc. displyed on or near each machine?
  • Are speeds exceed? (use measuring instument for checking)
  • Have any effective measures been taken to ensure that safe working peripheral speed of revolving machinery like cage, basket, flywheel, pully disc, etc. is not exceeded? (Section-30)
• 33. Pressure plant :
  • Move effective measures been taken to ensure that safe working pressure is not exceeded?
  • Are safety valves, pressure gauges, stop valves, drain cooks, etc. provided?
  • Is it thoroughly examined externally by a competent person every six months and internally every 12 months?
  • Is hydraulic test carried out every 2/4 years?
  • Has the pressure vessel thin walls and is it made of copper or other non-ferrous metal? If so, have the special provisions been complied with?
  • Are all particulars regarding the pressure vessel available?
  • Has the report in Form No. 9 been signed by the person making the examination and maintained for inspection?
• 34. Floors, Stairs and Means of Access :
  
  • Are floors, stairs, passages and gangways of sound construction and properly maintained? Are substantial handrils provided where necessary?
  • Are safe means of access to every place of work provided? (Section-32)
• 35. Pits, Sumps, Opening in Floors etc. :
  
  • Are fixed vessels, tanks, sumps, pits or openings in the ground or floor that may be a source of danger securely covered or fenced?
  • Has any exemption been granted by Government? (Section-32)
• 36. Excessive Weights :
  • Are any women or young person permitted to lift, carry or move any load without any mechanical aid in excess of the maximum prescribed? (Section-34 Rule-57)
  • Are any women or young person engaged to lift, carry or move any material, article, tool or appliance, if the weight thereof exceeds the lowest weight prescribed in rule for any of the persons engaged multiplied by the number of persons engaged? (Section-34 Rule-57)
• 37. Protection of Eyes :
  
  Are effective screens or suitable goggles provided to workers employed in specified processes mentioned in rule-58? (Section-35, Rule-58)
• 38. Precautions against Dangerous Fumes :
  
  • Are manholes or other effective means of egress provided in chambers, tanks, pits, flues or other confined spaces where dangerous fumes are likely to be present?
  • Does the size of the manholes conform to Rules? (Rule-59)
  • Is a portable electric light/appliance of voltage exceeding 24 volts used inside any confined space, such as is referred to in (i) above?
  • Are lamps or lights other than of Flameproof construction used in the area where fumes present are likely to be inflammable?
  • Are the provisions of Sub-section (2) of section-36 followed (prescribing that no person shall be allowed to enter a confined place in which dangerous fumes are likely to be present unless a certificate has been obtained from a competent person certifying the space to be free from dangerous fumes and fit for persons to enter)
  • Before entry in the confined space, are the workers made to wear suitable breathing apparatus? Is it ensured that the belt is securely attached to rope, the free end of which is held by a person outside the confined space?
  • Are suitable breathig apparatus, reviving apparatus. etc. kept ready for use?
  • Are such apparatus periodically examined and certified by a competent persons?
  • An any workers trained for this type of work? Do they practice the use of such apparatus and the method of restoring respiration?
  • Is it checked whether the continued space is sufficiently cool for entry for a person for working or making any examination? (Section-36)
• 39. Explosive or Inflammable Dust, Gas etc. :
  
  • Have all practical measures been taken to prevent explosions?
  • Have all necessary measures been taken to restrict the spread and effects of any explosion?
  • Are safety provisions complied with when opening the part of a plant or machinery containing explosive or inflammable gas or vapour under pressure greater than atmospheric pressure?
  • Are precautions taken before welding, brazing, soldering or cutting operations in respect of any plant, tank or vessel which contains or has contained explosive or inflammable substances? (Section-37, Rule-60)
• 40. Miscelaneous :
  
  • Are safety rules concerning building and structure complied with? Does the fire exit doorways open outwards? Has the minimum fire exit door size of 100cm x 200 cm (height) been provided?
    • Are the railway wagons moved either by power or hand without the supervision of a responsible person and a person deputed to walk ahead to the wagon being shunted with a bell or other audible device. Is the same of such persons shown seperately in the attendance register in form no. 127. {Rule- 63(a)}
    • Is the mechanical transport, other than railways, when moved by power, being operated by person trained to work and such operation is under the charge of a responsible, supervision? {Rule-63(b)}
  • is any building, wall, chimney, bridge, tunnel, road, gallery, stairway, ramp, floor, platform staging or other structure, whether of a temporary character, constructed, situated or maintained in such a manner as to cause risk of bodily injury? (Rule-52-A)
  • is any machinery, plant or equipment constructed, situated, operated or maintained in such a manner at to cause risk of bodily injury? (Rule-52-B)
  • Is any process or work being carried on in such a manner as to cause risk of bodily injury? (Rule-52-C)
  • Are all necessary precautions taken against electrical hazards?
  • Is the material or equipment Being Stacked or stored in such a manner as to cause risk of bodily injury? (Rule-52-D)
    • 41. General duties of the occupier :
      
      • (Section-88A/89, Rules-110/111/112)
      • Has the health, safety and welfare of workers, while they are at work in the factory, been ensured?
      • Have such provisions been made and maintained in respect of plant and system of work in the factory that are safe and without risks to health?
      • Have the arrangements been made for ensuring safety and absence of risks to health in connection with the use, handling, storage, and transportation of articles and substances?
      • Have the provisions been made for such information, instructions, training and supervision as a re necessary to ensure the health and safety of workers at work?
      • Have all places of work in the factory been maintained in a condition that is safe and without risk to health
      • Have provisions been made and maintained for sale means of access to, and egress from such places as are safe and without risks
      • Have the provisions been made and maintained for monitoring of work environment for the workers, that is safe, without risk to health and adequate as regards facilities and arrangements for their welfare at work?
      • is there any new chemical being used? If so, what is its nature?
      • Was there any incidence of;
        • gassing;
        • fire;
        • explosion;
        • occupational diseases, during the preceding 12 months
      • If so, give;
        • number of accidents;
        • Minor;
        • serious;
        • fatal,
        • (b) cases of occupational diseases, and nature.
        • (c) have all these accident been reported ?
• Provisions for Hazardous Process Factories only (PART-II)
  
  • Has the occupier disclosed all information regarding dangers, including Health Hazard and to overcome such hazard arising from the exposure to or handling of the materials or substances to workers in form of Material Safety Data Sheet? (Section-41-B(1), Rule – 63- C & Rule-63-D}
  • Has the occupier of the factory laid down a detailed Health & Safety Policy and made known to workers and authorities? (Section-41B(2), Rule-63-B
  • Has the occupier of the factory drawn up On-Site Emergency Plan and detailed disaster control measures and made known to the workers employed therein, Chief Inspector, Local authority and to The general public living in the vicinity? (Section-41B(4))
  • Has the occupier of factory; {Section-41-C Rule-63-I, 63-J, 63-N}
    • maintained accurate and up to date Health records/medical records of workers?
    • and appointed qualified and experienced persons in handling hazardous substances?
    • and has provision of medical examination of every worker before the employment and during employment at regular intervals? (Section-41(c), Rule- 63-I, Rule-63-J, Rule-63-N}
  • Is the concentration of chemicals and toxic substances in the work environment below the permissible limit values specified in Schedule - II of the Act? (Section-41F)
  • Has the occupier of factory setup a safety committee? { Section-41G, Rule-63-B}
  • Has the occupier taken remedial action in respect of imminent danger to life or health due to any accident? (Section-41-H)
• Provisions for Major Accident Hazards Factories only (PART-III)
  
  • Assessment of the Safety System :
    Is a work permit system available for different types of jobs such as:
    • (i) Cold work :
    • (ii) Hot work :
    • (iii) Vessel Entry :
    • (iv) Excavation :
  • Safety Policy :
    • (i) Is a documented available?
    • (ii) Is it signed by the Local Management?
    • (iii) Is the Safety target described?
    • (iv) Name(s) of Safety Officer(s):
  • On-site Emergency Plan :
    • (i) Has prepared On-site Emergency Plan?
    • (ii) Is the Emergency organization indicated in the Plan?
    • (iii) Are the Emergency functions available?
    • (iv) Are the Emergency levels and procedures described?
  • Safety Audit :
    • (i) Has carried out Safety Audit for the industrial activities with the help of an expert, not associated with such industrial activities once in a year?
    • (ii) Has submitted the report of Safety Audit to the concerned authorities?
  • Safety Report :
    • (i) Has Prepared Safety Report on Schedule-8 in view of industrial activities?
    • (ii) Has submitted Safety Report to the concerned authorities?
  • Notification of Site :
    • (i) Has Prepared Notification of Site on Schedule-7 in view of industrial activities?
    • (ii) Has submitted Safety Report to the concerned authorities?
    • Has have the changed been made in Notification of Site as per increase of decrease in the maximum threshold quantity of hazardous chemicals?

Note:

• Other relevent provisions/ discovered irregularities are mentioned on separate sheet/Inspection Note.
• Please refer to Factories Act 1948 and Rules made thereunder for detailed information.